Revision as of 16:52, 16 September 2009

Email Access

One of the many features you get when you're a Hurricane Electric Webhosting customer is email hosting associated with your domain. This means, if your website's domain name is example.com, you can setup luke@example.com, jessica@example.com, and anyone else associated with your organization.

Your users can access the mailboxes via webmail or any standard mail software, including Outlook and Thunderbird, or with any web-capable device, like a smartphone.

Creating Email Boxes

You can setup email boxes at Hurricane Electric's admin page, using the "Add Mailbox" command.

The following are the entry fields on the "Add Mailbox" page, and what you should fill them with:

• Mailbox Name: Fill in the 'user' part here, i.e., the part before the '@'. Ex: For the mailbox clint@example.com, simply type in clint.
• Password: This field will contain a random password that has been generated for you by the webpage. Handy! You can use this, or one of your own choosing. It must be eight characters long and contain at least one numeral. Ex: qexu0rx6 (strong) or barton1 (weak).
• Mail Info To: If you put in someone else's email address, we will email them the username and password you're creating, as well as some basic instructions for email software setup.

Email Settings

In an effort to keep things as easy as possible, we've pared down the settings you need to know to the following:

• SMTP/POP3/IMAP Mail Server: your website's domain name (ex: example.com)
• POP3/IMAP Username: your email address (ex: peter@example.com)

That's it! Nothing else needs to be filled in. You should note that SMTP requires no login name or password or any other checkbox.

Email Quotas/Storage Limits

Hurricane Electric doesn't limit your email storage the way other providers often tend to; strict quotas often lead to important emails bouncing back to the sender. To keep things simple, we count your email storage against your overall account storage.

So, for example, if you have the Starter Virtual Host package, you have 5 GB of storage available for web, email, and whatever else you need! Other packages contain even more storage per month.

POP3 Authenticated SMTP

POP3 Authenticated SMTP is included with all web accounts. This feature allows you to use the server your account is on for outgoing mail (SMTP) simply by checking your POP3 mailbox before sending mail. By checking your email using POP3 you enable the SMTP server for outgoing mail from your IP address for the next several hours.

Many customers have asked for an SMTP gateway they could use for outgoing mail because some dialup ISPs either don't offer one or restrict the outgoing email addresses to be from their domain name only. ISPs restrict access because spammers scan the net looking for open mail servers. When they find one they send millions of emails through it. By implementing POP3 Authenticated SMTP we can allow you access to the SMTP server which is already on the web server your account is on without the risk of it getting co-opted by a spammer.

Use the name of the server your account is on and simply check your email with POP3 once to enable the SMTP server for your IP address for several hours.

"Not Authorized" or "Relay Denied" Errors

You need to make sure that you have your email software (Outlook, Thunderbird, etc.) set to check for new mail first. Each email client has a different way of doing this, so you will need to check your software help files for specific information on the method. The reason for this is HE's servers are set to validate that a person trying to send email has authorized use of the server. Checking email accomplishes this.

Forwarding Email

You may use the "Set Forwarding" function at https://admin.he.net on a per mailbox basis. For security and anti-spam reasons, we recommend you not forward email to an address outside of your site hosted with us.

Many mail providers do not distinguish between legitimate forwarded email and spam, which can cause problems for your offsite email addresses. We recommend you use the remote service to "pull" the mail from your Hurricane Electric mailbox. Most email providers such as Gmail, Yahoo, and Hotmail offer this as part of their webmail client services and would be configured as most normal email clients are done.

File Attachments

You can send file attachments through email to addresses outside our network, although not every email client can handle it.

Generally, attachments work best between people that correspond frequently and test it out first.

Unable to send Email?

There can be several reasons for this problem. The first, and easiest to check for, is your outgoing (SMTP) mail port setting. Many DSL and cable internet providers have begun blocking port 25 for SMTP traffic in order to curb problems with spam mailers. We offer the alternate port of 587 for SMTP for our clients, and this port is, at this point in time, being left open by those providers blocking port 25.

Though it is beyond the scope of this FAQ to be a tutorial on where to find it in all email clients, it is generally found in the Advanced settings under your Email account options. If you are unsure where to find the advanced settings or where to edit the mail port, you can call and ask us here at he.net or you can check your mail client vendor's help files or online help for this.

Problems emailing Yahoo! customers

Unfortunately, you're not alone if you are having this issue. Many of our customers are receiving bounce back messages from Yahoo! mail, as well as delays in sending to Yahoo! After much investigation, many legitimate mail providers are experiencing this issue, and it appears there's not much that can be done.

We've contacted Yahoo! on multiple occasions, and their solution is:

"We suggest that you ask your users to set up a filter in Yahoo! Mail to ensure that they get your email messages in their Inbox.

Yahoo! Mail users may find more information regarding filters at http://help.yahoo.com/help/mail/manage/manage-06.html"